Bayside West Neighborhood Association, Inc
Article 1 Purpose
The purpose of the Association is to maintain, protect and if possible, enhance the value and desirability of any and all residential property in the Bayside West Neighborhood Association Neighborhood.
Section 1 Name of Organization: The name of the organization shall be the Bayside West Neighborhood Association.
Section 2 Functions of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION: The functions for which BAYSIDE WEST NEIGHBORHOOD ASSOCIATION is organized are:
a. To enhance the value of living in the Bayside West Neighborhood Association area by establishing and maintaining an open line of communication and liaison between the neighborhood, governmental agencies, municipalities and other neighborhoods.
b. To provide an open process by which all members of the neighborhood may involve themselves in the affairs of the neighborhood.
c. To do and perform all of the activities related to said purpose; to have and enjoy all of the powers granted, and engage in any lawful activity for which non-profit corporations may be organized.
d. This corporation is organized exclusively for charitable or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. This association shall not; except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of its specific and primary purpose.
e. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code.
Section 3 Membership: Membership in BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall be open to all who either are residents, property owners, licensees, or nonprofit organizations located within the boundaries of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION as defined in these Bylaws; with no discrimination against individuals or groups on the basis of race, religion, color, sex, sexual orientation, age, disability, national origin, income, or political affiliation.
Section 4 Voting: All members, 18 years of age or older, shall have one vote each during attendance at any General or Special Meeting of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION. One representative from each governmental agency member and nonprofit organization member shall serve as the representative member. An attendance sheet will be signed at each meeting.
Article II Funding
Section 1 Dues: The assessing of fees as a requirement for membership (dues, etc.) shall not exceed $5. Fees for optional materials and services for members will be encouraged, wherever reasonable, so that BAYSIDE WEST NEIGHBORHOOD ASSOCIATION will be a self sustaining, independent organization, providing enhanced services to those members who desire them. Activities to raise funds for BAYSIDE WEST NEIGHBORHOOD ASSOCIATION use may be held if appropriate. Upon dissolution of this association, the remaining assets will be distributed to a non-profit fund, foundation or corporation which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code.
Article III Meetings
Section 1 General Membership Meetings: There shall be no less than two (2) General Membership meetings per year. The meetings must satisfy the quorum requirements herein and shall be held within the BAYSIDE WEST NEIGHBORHOOD ASSOCIATION boundaries or within one half (1/2) mile of the BAYSIDE WEST NEIGHBORHOOD ASSOCIATION boundaries at a time and place as determined by the Board of Directors. Notification for all General and Special Membership meetings shall be made at least seven (7) calendar days in advance to all interested parties in the local newspapers (TAMPA TRIBUNE, SOUTH TAMPA NEWS and ST. PETE TIMES).
Section 2 Special Membership Meetings: Special meetings of the membership may be called by the Chairperson of the Board of Directors as deemed necessary. At least Seven(7) days advance notification via Tampa Tribune, South Tampa News and St. Pete Times is required.
Section 3 Emergency Meetings: Emergency meetings of the membership or the Board may be called by the Board as deemed necessary. Notification and the purpose(s) of the meeting via e-mail or phone shall require at least 24 hours notice. The minutes must describe the emergency. No other business may be discussed or acted on at an emergency meeting.
Section 4 Agenda: Subject to the approval of the Board of Directors, the Chairperson shall prepare the sequence of items to be discussed at the meetings to be designated as the Agenda. All Directors will have report and discussion forums for the general areas of interest assigned to them. Any member may request the addition of a subject for discussion by contacting the Board of Directors at least seven (7) days in advance of the next meeting.
Section 5 Quorum: A quorum for any General or Special membership meeting of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall be composed of at least 10 members. Unless otherwise specified in these Bylaws, decisions of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall be made by majority vote of those members present and only on Agenda items.
Section 6 Participation: Any General, Special, Board or Committee meeting is open to any member and all who wish to may be heard. All actions or recommendations of the General or Special meetings (including minority reports) shall be communicated to all affected parties (as far as discernable by the Board).
Section 7 Procedures: BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall (unless otherwise specified) follow "Roberts Rules of Order (Revised)" in all areas not covered by the Bylaws. The association will abide by the open meeting/public records policy governing neighborhood systems.
Article IV Management
Section 1 The management of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall be vested in an elected or appointed group of members to be known as the Board of Directors (Board). The Chairperson (President) of the Board of Directors shall be the only official spokesperson for BAYSIDE WEST NEIGHBORHOOD ASSOCIATION.
Section 2 The Board shall have the entire management of the business and activities of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION in the interim between General meetings. The Board shall be accountable to the membership and shall:
a. Present, or cause to be presented, at a General Membership meeting or at a Special meeting convened specifically for the presentation, all significant alternative views regarding any proposed policies or actions before adopting any recommendation or course of action on behalf of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION.
b. Comply strictly with these Bylaws.
Section 3 Quorum: A quorum for any meeting of the Board shall be half the members of the Board.
a. The Board shall consist of no more than twelve (12) and no less than three (3) members (directors), serving two (2) year terms, elected at large from the general membership on alternate years at an annual General Membership meeting
b. Board meetings will be held as needed and within the same boundaries as the General membership meetings. Such Board meetings will be open session, however, only Board members shall be entitled to vote. Decisions shall be made by majority vote.
c. The time and place of all regular and special Board meetings will be established by the Chairperson and the Board members shall be notified at least seven (7) days prior to said meeting by the Vice Chairperson or the Secretary.
d. If a vacancy occurs in the membership of the Board, the remaining members of said Board may, by majority vote, elect any member of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION to the unexpired portion of said term. A vacancy will be declared to exist when a Board member no longer qualifies for member status or has not participated in three (3) consecutive regular General or Board meetings.
Section 5 Emergency Powers: In such cases where the Board is required or requested to provide a neighborhood response before the question can be presented to the membership at a General or Special meeting, the Board must indicate that this is the case, and shall present the action taken at a Special Meeting within thirty (30) days, or if not practicable, then distribute such information to all interested parties within seven (7) days of the response or action and request ratification by the membership at the next General or Special Meeting. Such ratification, or lack of ratification, must be forwarded by the Secretary to the original requesting entity within seven (7) days of such action.
Section 6 Conflict of Interest: Whenever a board member determines that they have a conflict of interest relating to an item under discussion, they must inform the body (membership or board) hearing the proposal that the conflict of interest exists and this must be recorded in the minutes. The board member with the conflict of interest may elect to abstain from voting on the transaction.
Article V Committees
Section 1: Any item of interest relating directly to the purpose of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION may be delegated to Ad Hoc committees by the Board. Said committees shall contain members from the Board and/or other members of the association. The committee will report back to the Board and cannot act in an official capacity for the Board nor for BAYSIDE WEST NEIGHBORHOOD ASSOCIATION.
Article VI Elections
Section 1 Nominations for service on the Board of Directors shall be made at the Fall General meetings prior to any other actions or agenda items. Board members who have served during the previous terms will be automatically nominated for the next term, except that no Board member shall serve more than three terms in the same capacity without a year’s break. Nominees must be paid members.
Section 2 Election of Board members to fill the expired terms shall be made by majority vote by members present at the Fall General meeting.
Section 3 Impeachment: Any Board member may be removed by a two-thirds (2/3) vote at a General or Special meeting.
Article VII Duties of Officers
President – The President shall preside at all meetings of the Board of Directors, and shall appoint such committee chairman as shall be considered expedient or necessary.
Vice President – In the absence of the President, the Vice President shall perform the duties of the President. In the absence of both of these officers, the Treasurer shall preside and assume the duties of the President.
Treasurer – The Treasurer shall collect and have charge of all receipts and moneys of the Association, deposit them in a bank approved by the Board of Directors, and shall disburse funds as ordered and authorized by the Board. The Treasurer shall keep regular accounts of all receipts and disbursements, submit a record at each meeting, pay the annual corporate fee and perform any other duties as assigned by the President.
Secretary – The Secretary shall keep the minutes of all meetings of the Association, and shall submit them for approval at the subsequent meeting. The Secretary shall oversee the distribution of notices for all meetings, and shall perform such other duties as may be required by the President or the Board.
Article VIII Amendments to Bylaws
Bylaws may be amended at any regular meeting of the association. The membership shall receive notification that an amendment(s) will be proposed via the Tampa Tribune, South Tampa News and/or the St. Pete Times at least seven (7) days prior to the meeting at which such amendment(s) will be considered. A majority vote of those present shall ratify the amendment(s).
Article IX Coalitions
BAYSIDE WEST NEIGHBORHOOD ASSOCIATION may join or withdraw from a coalition or other neighborhood group upon Board recommendation with a majority of membership vote. Representation will be appointed by the Board per coalition requirements.
Article X Boundaries
The boundaries of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION shall be defined by a northern boundary to Euclid Avenue, Gandy Boulevard as the Southern boundary, the Bay as the Western boundary and South Manhattan Avenue as the eastern boundary.
Article XI Grievance Procedure
Section 1 Action Impact: A person or group adversely affected by a decision or policy of BAYSIDE WEST NEIGHBORHOOD ASSOCIATION may submit a complaint in writing to any Board member.
Section 2 Receipt: Within seven (7) days after receipt of the complaint, the committee shall arrange a mutually acceptable time and place for a review of the complaint with the petitioner.
Section 3 Final Resolution: The Board shall attempt to resolve the complaint and shall submit a report of their recommendation and/or action to the petitioner, Board and membership. Any conflict involving the neighborhood association may, by mutual consent of the parties involved, be referred to the Neighborhood Mediation Center. If final resolution cannot be reached, a vote shall be taken at a General or Special meeting.
Chair, Bayside West Neighborhood Association Neighborhood Association, Inc. Date
Original Bylaws adopted January 17, 2006